Academic

Learning Hub (LMS)

Everything a course needs to run online lives in one place. Build the structure once, deliver it to every cohort, and watch completion in real time — without bolting a separate LMS onto your student system.

Courses & chapter-wise lessonsStructure a program into courses, chapters and lessons that mirror how you actually teach.
E-content: PDF, video & slidesUpload once and deliver any format inline — no separate video platform, no shared drives.
Live progress & completionSee who opened, watched and finished each lesson as it happens, per student and per cohort.
Verifiable certificatesAuto-issue branded certificates on completion, with a verification link employers can check.

ClassTrack · Learning Hub

Business Communications Fall 2026

Lesson 3 · Presenting with confidence

Courses & chapter-wise lessonsready

E-content: PDF, video & slidesready

Certificate on completionready

Cohort completion 74% · 28 of 38 students on track

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Academic

Quizzes

Objective assessment that marks itself. Assemble a quiz from your question bank, set the rules once, and every submission is scored to the same standard the second it lands.

Reusable question bankWrite a question once and pull it into any quiz, any course, any intake.
Instant MCQ scoringStudents get feedback immediately; instructors get results without a marking evening.
Rules you controlTime limits, attempt limits, shuffling, pass marks and re-attempt permissions per assessment.
Straight into the gradebookScores flow to the gradebook with your weighting already applied — no re-keying.

ClassTrack · Quiz — auto-scored

Report Writing · Unit 3

Q1 · Terms of reference ✓ correct

Q2 · Executive summary ✓ correct

Q3 · Appendix ordering ⚑ review

Q4 · Referencing style ✓ correct

Submitted 14:02 · scored instantly · 18 / 20

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Academic

Question Bank

Stop rewriting the same questions each term. Build a tagged bank once and assemble fresh assessments from it in minutes, with difficulty and topic balance you can see.

Tagged by topic & difficultyFilter to exactly the questions you want and build a balanced paper fast.
Every question typeMultiple choice, true/false, short answer, matching and long-form in one bank.
Reuse across programsA question written for one course is available to every other that needs it.
Version historyImprove a question without losing what previous cohorts actually answered.

ClassTrack · Question Bank

QuestionTopicLevel

Define terms of referenceReportsCore

Structure a proposalProposalsCore

Handle a hostile questionPresentingStretch

Cite a secondary sourceReferencingCore

412 questions · filtered to 4

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Academic

Assessments

Define what counts toward a final grade and how much, once per course. Every task, weighting and grade band follows automatically for every cohort that runs it.

Weightings that reconcileSet the split across quizzes, assignments and exams — the total is checked for you.
Any task typeOnline quizzes, uploaded assignments, practicals and offline exams in one scheme.
Consistent grade bandsOne set of bands applied identically to every student in the program.
Re-attempts under controlGrant another attempt to one student or a whole batch, with the reason recorded.

ClassTrack · Assessment plan

ComponentWeightType

Quizzes20%Auto

Assignments30%Rubric

Mid-term20%Exam

Final exam30%Exam

Weighting total 100% · reconciled automatically

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Academic

Attendance

Attendance that takes seconds to record and stands up to an audit. Mark a whole class in one pass, and the percentages, thresholds and reports maintain themselves.

Whole-class roll-callMark an entire session in one screen — or let students check themselves in.
Automatic percentagesPer-student and per-cohort attendance is always current, never a spreadsheet.
Threshold alertsStudents falling under your minimum surface on their own, before it becomes a problem.
Audit-ready reportsExport any range, per student, course or cohort, in the format your regulator expects.

ClassTrack · Roll-call — Tue 04 Nov

Priya S. Present

Daniel O. Present

Amara N. Late

Jordan T. Absent

1 student below the 75% threshold — flagged automatically

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Academic

Grades & Gradebook

The gradebook every instructor actually wants: one sheet per batch, every component in place, weighting applied and the final grade calculated the moment a mark lands.

Everything on one sheetQuizzes, assignments and exams side by side for the whole batch.
Weighting applied liveChange a mark and the final grade recalculates instantly, correctly.
GPA & grade bandsYour institution’s bands, applied the same way for every student.
Release when you chooseMarks stay internal until you publish them to students.

ClassTrack · Gradebook — IELTS100-BC1

StudentQuizAssignFinalGPA

Priya S.18/2027/30883.7

Daniel O.16/2024/30793.1

Amara N.19/2029/30944.0

Weighting applied automatically · unpublished until you release

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Academic

Enrollment

The path a student takes from applicant to enrolled, handled in one place — documents, status, fees and the letters that go with each step.

Status you can seeEvery applicant sits at a clear stage, so nobody is lost between inboxes.
Documents attachedID, transcripts and funding evidence live on the record, not in email.
Letters that fire themselvesMove a status and the right letter package generates automatically.
Fees linked from day oneEnrolment sets the fee schedule, so billing starts correct.

ClassTrack · Enrolment — Fall 2026

Application received ✓ done

Documents verified ✓ done

Offer letter issued ✓ sent

Contract signed ✓ signed

Fee schedule attached ⚑ pending

Status change fires the next letter package automatically

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Academic

Timetable

Build the week once and let everyone see their own version of it. Rooms, instructors and cohorts are checked against each other so a clash never reaches a student.

Clash detectionA room or instructor booked twice is caught as you build, not on the day.
Everyone sees their ownStudents, instructors and admins each get the view that matters to them.
Term-wide in one passPublish a whole term, then adjust individual sessions as things change.
Feeds attendanceScheduled sessions become the roll-call list automatically.

ClassTrack · Timetable — week of 04 Nov

~~Mon~~09:00

~~Tue~~09:00

~~Wed~~13:00

~~Thu~~09:00

~~Fri~~11:00

Room B2 · Business Communications · 38 students

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Academic

Scheduling

Publish your availability and let students book into it. Slots, timezones and confirmations are handled, so advising stops living in an inbox.

Publish real availabilityOnly the times you actually offer appear as bookable.
Timezone handledStudents book in their own timezone; you see yours.
Confirmations automaticBoth sides get the confirmation and the reminder without you sending one.
Capacity per slotOne-to-one advising or a group session — you set how many fit.

ClassTrack · Book a slot

~~Mon~~10:00

~~Mon~~11:30

~~Tue~~09:30

~~Wed~~14:00

~~Thu~~16:00

Confirmation and reminder sent automatically

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Academic

Rubrics

Subjective work marked consistently. Write the criteria and bands once, and every instructor scores against the same definition — with the student seeing exactly why.

Criteria you defineBuild the rubric your program actually uses, not a fixed template.
Consistent across markersTwo instructors marking the same work land in the same band.
Visible to studentsLearners see what earned the mark, so feedback stops being a mystery.
Feeds the gradebookRubric totals flow through with the right weighting applied.

ClassTrack · Rubric — Presentation

CriterionBandMarks

StructureStrong8/10

DeliveryDeveloping6/10

EvidenceStrong9/10

Q&A handlingSecure7/10

Total 30/40 · same definition for every marker

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Academic

PLAR

Recognise what a student already knows. Capture the evidence, assess it against your criteria, and record the credit awarded where an auditor can find it.

Evidence in one placeTranscripts, portfolios and employer letters attached to the assessment.
Assessed against criteriaThe same standard applied to every applicant, recorded as you go.
Credit recorded properlyAwarded credit lands on the academic record, not a side note.
Audit trail keptWho assessed what, when, and on what basis — retained.

ClassTrack · PLAR assessment

Prior transcripts ✓ received

Employer letter ✓ received

Portfolio evidence ✓ assessed

Credit awarded ✓ 2 courses

Assessment and outcome retained on the student record

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Academic

Practicum

Work placements handled properly: the host, the agreement, the hours and the supervisor sign-off, all against the student record rather than a spreadsheet.

Host & agreement on fileThe placement organisation and its agreement stored with the student.
Hours loggedStudents log hours; supervisors confirm them.
Supervisor sign-offConfirmation captured from the person who actually supervised.
Counts toward completionVerified hours feed the program requirement automatically.

ClassTrack · Practicum log

Week 1 · 24 hrs Confirmed

Week 2 · 24 hrs Confirmed

Week 3 · 18 hrs Confirmed

Week 4 · 24 hrs Awaiting

66 of 90 required hours confirmed by the supervisor

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Academic

Online Courses

Run a course that has no fixed class time. Students move at their own pace, progress is tracked, and completion issues the same credential as a taught cohort.

Self-paced structureSequential or open — you decide how a learner moves through it.
Release on a scheduleDrip content by date or by completion of the previous unit.
Progress visibleSee exactly where every self-paced learner has reached.
Same credentialCompletion issues the same verifiable certificate as a taught course.

ClassTrack · Self-paced course

Unit 4 · Working with clients

Unit 3 complete100%

Unit 4 in progress62%

Unit 5 opens on completion—

Drip release · learner sets the pace

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Academic

Course Clubs

A space per course where a cohort actually behaves like one — announcements, discussion and shared resources, without moving the conversation to a chat app you cannot see.

A space per cohortDiscussion scoped to the people actually on the course.
Instructor announcementsPost once to the whole group, with everyone reached.
Shared resourcesFiles and links the group needs, in the place they are studying.
Stays on the recordThe conversation belongs to the institution, not a private group chat.

ClassTrack · Business Communications club

Instructor Reminder: proposals due Friday 5pm.

Priya S. Is the template on the Hub?

Instructor Yes — under Unit 3 resources.

Scoped to the 38 students on this course

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Academic

Flashcards

For terminology, formulae and vocabulary, repetition beats re-reading. Build decks once and let students drill them, with the system spacing what they keep getting wrong.

Decks per courseBuilt by the instructor, available to the whole cohort.
Spaced repetitionCards a student struggles with come back more often.
Progress per studentSee who is drilling and who has not started.
Works on a phoneThe format students will actually use between classes.

ClassTrack · Flashcards — Terminology

Terms of reference Known

Executive summary Known

Appendix vs annex Repeat

Citation style Known

1 card scheduled to return tomorrow

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Academic

Certificates

Completion should produce something a student can show an employer. Certificates issue automatically, carry your branding, and can be verified without phoning your office.

Issued automaticallyCompletion triggers the certificate — nobody has to remember.
Your brandingYour logo, your wording, your signatory.
Independently verifiableA verification link an employer can check themselves.
Reissued safelyA replacement can be issued without breaking the original record.

ClassTrack · Certificate

~~Awarded to~~Priya Sharma

~~Program~~Business Communications

~~Completed~~04 Nov 2026

~~Verify~~ct.io/v/8F2K

Verification link checkable by any employer

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Academic

Badges

Not every achievement is a whole qualification. Award badges for milestones, attendance streaks or skills, and give students something to earn along the way.

Milestones worth markingAward for a unit, a streak or a skill demonstrated.
Rules you setAward manually or automatically when a condition is met.
Visible on the profileStudents see what they have earned and what is next.
Motivates the middleThe students most at risk of drifting are the ones this reaches.

ClassTrack · Badges

Perfect attendance Nov

First distinction Unit 2

Peer helper Awarded

Portfolio complete Locked

Awarded automatically when the condition is met

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Academic

Checklists

Onboarding, placement readiness, graduation clearance — any process with steps that must all complete, tracked in one place instead of somebody’s memory.

Any processBuild the checklist your college actually runs.
Assigned to someoneEach item has an owner, so nothing sits unclaimed.
Blocking where it mattersMark steps that must complete before the next stage.
Visible progressSee how far along every student or case is at a glance.

ClassTrack · Graduation clearance

Fees cleared ✓ done

Library returns ✓ done

Practicum hours signed ✓ done

Exit survey ⚑ outstanding

1 blocking item outstanding

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Academic

Student Verifier

Employers and agencies ask whether someone studied with you. Answer it with a verifiable check instead of emailing a scan of a transcript.

Verification without exposureConfirms standing without releasing the whole record.
Checkable by the third partyThey verify it themselves; your office is not the bottleneck.
Every check loggedYou can see who verified what and when.
RevocableA verification can be withdrawn if circumstances change.

ClassTrack · Verification

Enrolled 2024–2026 ✓ confirmed

Program completed ✓ confirmed

Credential issued ✓ confirmed

Full transcript ⚑ not released

Standing confirmed · record not exposed

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Academic

Typing Practice

For programs where typing speed is an actual outcome, practice and measurement live inside the course rather than on a free website you cannot report on.

Measured, not guessedWords per minute and accuracy recorded per attempt.
Practice setsExercises matched to the level the program requires.
Progress over timeSee improvement across a term, per student.
Counts if you want it toFeed results into the assessment plan, or keep it as practice.

ClassTrack · Typing

62~~WPM average~~

97%~~Accuracy~~

18~~Sessions~~

+14~~WPM gained~~

Improvement tracked across the term

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Academic

Student Cohorts & Batches

Organise every learner into the intakes, terms and programs you actually run, then manage them as a group — instead of touching a hundred records to make one change.

Intake, term & program groupingSlot students into the exact cohorts your calendar runs on.
Bulk actions across a cohortEnrol, message, promote or invoice a whole batch in one action.
Progress & capacity per cohortSee completion and how full each cohort is at a glance.
Clean promotion & roll-overAdvance a cohort at year-end with records rolled forward automatically.

ClassTrack · Cohorts & Batches

Business Administration Fall 2026 42 / 48

Early Childhood Education Fall 2026 18 / 20

Hospitality Management Winter 2027 30 / 30

Healthcare Administration Winter 2027 12 / 25

Bulk-action a whole cohort in one step

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Academic

Transcripts

Transcripts built from live data rather than retyped. Your template, your column headings, your grade bands — produced consistently for every student who asks.

Generated from real marksNo transcription step, so no transcription errors.
Your templateColumn headings and layout configured to your institution.
Per-template settingsDifferent programs can carry different transcript rules.
Released deliberatelyProduced on request, with the release recorded.

ClassTrack · Transcript

CourseTermGradeCredit

Business CommunicationsFall 2026A-3.0

Organisational BehaviourFall 2026B+3.0

Accounting PrinciplesWinter 2027A3.0

Generated from live marks · your template

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Academic

Academic Records

The complete academic history of a student in one place — programs, results, standing and credentials — so answering a question about them takes seconds, not a search.

Whole history in one viewEvery program, term and result on one record.
Standing always currentAcademic standing calculated from real results.
Survives the cohortThe record persists after a cohort closes or a program retires.
Answers questions fastRegistrar queries resolved without assembling files.

ClassTrack · Academic record

ProgramStatusResult

Business AdministrationCompletedGPA 3.6

Work placementCompleted90 hrs

Current standingGood—

Complete history retained on one record

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Academic

Evaluation Hub

Run end-of-term evaluations without a survey tool nobody exports from. Responses land against the course and instructor, aggregated and ready to act on.

Scoped to the courseEach cohort evaluates what they actually took.
Anonymous where it should beHonest feedback, without exposing who said what.
Aggregated automaticallyResults summarised per course and per instructor.
Comparable term to termSee whether a change you made actually improved anything.

ClassTrack · Course evaluation

4.6~~Course rating~~

4.8~~Instructor~~

86%~~Response rate~~

38~~Responses~~

Anonymous responses · aggregated per course

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Academic

Interactive Activities

Some things are learned by doing rather than reading. Drop an interactive activity into a lesson and students practise the concept instead of scrolling past it.

Several activity typesMatching, sorting, labelling and ordering built in.
Inside the lessonNo separate tool, no second login, no lost students.
Attempts recordedSee who engaged and how they did.
Reusable across coursesBuild an activity once and use it wherever it fits.

ClassTrack · Activity

Match the term Drag

Order the steps Sort

Label the diagram Drop

Group by category Sort

Attempts recorded against the lesson

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Academic

Intake Management

Intakes are the rhythm a college runs on. Plan them ahead, watch them fill, and close them deliberately rather than discovering the numbers afterwards.

Planned in advanceSet the intakes for the year and open applications against them.
Capacity visibleSee how full each intake is while there is still time to act.
Closed deliberatelyStop applications when an intake is full, automatically.
Feeds every downstream stepCohorts, timetables and fees all key off the intake.

ClassTrack · Intakes

Fall 2026 Open 42 / 48

Winter 2027 Open 30 / 40

Spring 2027 Planned 0 / 40

Summer 2026 Closed 44 / 44

Applications close automatically when full

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Communication

Notifications

Things happen in a college all day. Notifications make sure the person who needs to act finds out immediately, without someone remembering to tell them.

Triggered by real eventsA status change, a submission or a due date fires the notice.
Per-role routingStudents, instructors and admins get what is theirs, not everything.
Multiple channelsIn-app, email or messaging — whatever that person actually checks.
Preferences respectedPeople choose what they want, so notifications stay signal.

ClassTrack · Notifications

Assignment submitted · Priya S. Now

Attendance below 75% · Jordan T. 1h

Fee payment received 3h

New enrolment · Fall 2026 Today

Routed by role · preferences respected

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Communication

Email

Every email the college sends — individual or to a whole cohort — queued, delivered and logged, so you can answer “did they get it?” with a record rather than a guess.

Send to one or a cohortA single student or an entire batch, same interface.
Queued, not droppedLarge sends are queued and processed reliably.
Delivery loggedSee what was sent, to whom and when.
Your own sending domainMail goes out as your college, not a generic address.

ClassTrack · Send

ToFall 2026 cohort · 38 recipients

Fromregistrar@yourcollege.ca

SubjectYour timetable for Monday

Queued · delivery logged per recipient

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Communication

Email Templates

Every routine email your college sends — welcome, reminder, invoice, result — as a reusable template with live fields, so staff send the right message in the right voice without rewriting it.

Personalised by fieldDrop in student name, program, balance or intake and each recipient gets their own version.
One consistent voiceApproved wording and branding, so what goes out is the same whoever presses send.
Queued & trackedSends are queued and logged, so you can see exactly what went where and when.
Attach what belongsPull an invoice, letter or transcript into the send automatically.

ClassTrack · Email template

To{student.email}

SubjectYour Fall intake starts Monday

Hi {student.first_name},

Your timetable for {program.title} is attached. Any balance owing is {student.balance}.

Queued to 38 students · each personalised

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Communication

Telegram

For cohorts that live on messaging rather than email, send the same institutional notice straight to Telegram — logged the same way, with the same permissions.

Instant deliveryReaches a phone in seconds, not an unread inbox.
Same permissionsWho can send to whom is governed exactly as it is elsewhere.
Opt-in per studentStudents connect their own account; nobody is added silently.
Logged like emailThe send is on the record, not in a private chat.

ClassTrack · Telegram

ClassTrack Reminder: proposals due Friday 5pm.

Priya S. Got it, thanks!

ClassTrack Timetable updated for Monday.

Opt-in per student · every send logged

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Communication

Live Chat

Prospective and current students ask short questions. Live chat answers them in the moment, with the whole exchange kept against the person rather than lost in a widget.

On every pageAvailable where the question actually occurs.
Routed to the right deskAdmissions, finance or support — not one shared inbox.
History retainedThe conversation stays on the record for whoever picks it up next.
Works for guests tooA prospect can ask before they have an account.

ClassTrack · Live chat

Visitor Do you have a January intake?

Admissions We do — Winter 2027 opens next week.

Visitor Can I see the fees?

Routed to admissions · history retained

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Communication

SmartChat

Staff need to coordinate all day. SmartChat keeps those conversations inside the platform, attached to the work, and out of private phones the college cannot govern.

Inside the platformDiscussion next to the record it is about.
Group or directTeam channels and one-to-one, both governed.
Searchable laterDecisions are findable months after they were made.
Under your controlInstitutional messages remain institutional property.

ClassTrack · Staff chat

Registrar Fall cohort list is final.

Finance Invoices raised for all 42.

Registrar Perfect — letters going out today.

Searchable · retained by the institution

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Communication

AI Chat

Students ask the same questions at midnight that they ask at noon. The assistant answers from your course content and your policies — not the open internet.

Answers from your contentGrounded in your courses, policies, timetable and fees.
Available constantlyQuestions get answered outside office hours.
Escalates to a humanWhen it cannot answer, it hands over rather than guessing.
Reduces repeat ticketsThe routine questions stop reaching your staff.

ClassTrack · AI assistant

Student When is my next assessment due?

Assistant Your Report Writing assignment is due Friday 5pm.

Student What happens if I miss it?

Grounded in your courses and policies

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Communication

Announcements

When something needs to reach everyone — a closure, a deadline, a policy change — announce it once and know it landed, rather than forwarding an email chain.

Whole college or a cohortTarget exactly who needs to know.
Pinned where they lookVisible on the dashboard, not buried in mail.
Scheduled aheadWrite it now, publish it when it matters.
Read visibilitySee the reach rather than hoping.

ClassTrack · Announcements

Campus closed 11 Nov Published

Fee deadline moved to 30 Nov Published

Winter timetable released Scheduled

Targeted per cohort · reach visible

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Communication

Forum

Some questions deserve a considered answer others can find later. Forums keep that knowledge in threads instead of scrolling out of a chat.

Threaded by topicAnswers stay attached to the question.
ModeratedInstructors and staff can steer and correct.
SearchableThe same question next term already has an answer.
Scoped where neededInstitution-wide or limited to a cohort.

ClassTrack · Forum

Daniel O. How strict is the referencing style?

Instructor APA 7th — the guide is in Unit 2 resources.

Amara N. That answered mine too, thanks.

Threaded · searchable next term

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Communication

Community

Beyond individual courses, students benefit from a shared space — clubs, notices, peer support — that belongs to the college rather than an unmoderated group chat.

Institution-wideEveryone, not just one cohort.
Clubs & interest groupsSpaces students actually want to join.
ModeratedGoverned by your staff, with your rules.
Supports retentionStudents who feel connected are students who stay.

ClassTrack · Community

Newcomers 142 members

Careers & jobs 98 members

Study groups 76 members

Sports & social 61 members

Moderated by your staff

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Communication

Reminders

Most missed deadlines are forgotten, not refused. Reminders go out on a schedule you set, so students act before the date rather than after it.

Scheduled ahead of the dateA week, a day, an hour — whatever actually works.
Any deadlineFees, assignments, document uploads, renewals.
Stops when doneA student who has acted stops being chased.
Reduces chasingYour staff stop being the reminder system.

ClassTrack · Reminders

Fee due in 7 days · 12 students Scheduled

Assignment due tomorrow · 38 Sent

Document upload overdue · 3 Sent

Stops automatically once the student acts

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Communication

Tickets

Student and staff requests become tickets with an owner, a status and a history — so nothing dies in a shared inbox and nobody has to ask twice.

Every request ownedAssigned to a person, not a mailbox.
Status visibleThe requester can see where it stands.
History keptThe whole exchange stays with the ticket.
Routed by typeFinance, IT and academic requests reach the right desk.

ClassTrack · Tickets

#2841 Fee receipt request Resolved

#2842 Timetable clash In progress

#2843 Transcript copy Awaiting student

Owned, tracked and visible to the requester

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Communication

Comments

Notes on a student, an application or a task, stored where the next person will find them — rather than in the email of whoever handled it last.

Attached to the recordContext lives with the thing it is about.
Visible to the right peopleInternal notes stay internal.
Timestamped & attributedWho said what, and when.
Survives staff changesKnowledge stays when a colleague leaves.

ClassTrack · Record notes

Registrar Called re: missing transcript, will send Friday.

Finance Payment plan agreed — 3 instalments.

Registrar Noted, letter updated.

Attributed and timestamped on the record

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Communication

Social Feed

A light-touch feed for the things that make a college feel alive — events, achievements, notices — visible to students without leaving the platform.

One streamEvents and achievements in one place.
Posted by staff or studentsWith moderation where you want it.
Keeps students engagedA reason to open the platform beyond deadlines.
Yours to governUnlike a public social page.

ClassTrack · Feed

Winter open day announced 2h

Priya S. earned a distinction 5h

Careers fair — 21 Nov 1d

Moderated · visible to your students only

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Communication

Social Links

The college’s public presence linked from the places students and prospects already are, managed centrally rather than hard-coded across pages.

Managed in one placeChange a link once and it updates everywhere.
Shown where it helpsFooter, profile and contact pages.
Consistent presentationSame icons, same order, every page.
No developer neededMarketing can update it themselves.

ClassTrack · Social links

YouTube /yourcollege

LinkedIn /school/yourcollege

Instagram @yourcollege

Facebook /yourcollege

Managed centrally · updates everywhere

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Communication

Sharing

Share a document, page or resource with a link that respects permissions — instead of attaching a copy that immediately goes out of date.

Link, not a copyEveryone sees the current version.
Permissions respectedA link does not bypass who may see what.
Expiry where neededTime-limited access for external parties.
Access loggedYou can see who opened it.

ClassTrack · Share

Link created ✓ active

Permissions applied ✓ enforced

Expires 30 Nov ✓ set

Opened by 4 people ✓ logged

Always the current version · access logged

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Communication

Meetings

Advising, interviews and reviews scheduled through the platform, with the outcome recorded against the person rather than living in a calendar invite.

Booked from availabilityStudents pick a slot you actually offer.
Reminders both waysFewer no-shows without manual chasing.
Outcome recordedWhat was agreed lands on the record.
Links to the recordThe meeting is part of the student history.

ClassTrack · Meetings

~~Mon~~09:30

~~Tue~~11:00

~~Wed~~14:30

~~Thu~~10:00

~~Fri~~15:00

Outcome recorded against the student

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Communication

VoIP Calling

Admissions and support teams live on the phone. Calling from inside the platform means the call, its outcome and its recording stay attached to the student.

Call from the recordNo copying numbers into a handset.
Outcome loggedEvery call leaves a trace on the student file.
Recordings where permittedRetained per your policy.
Team visibilityAnyone picking up the case sees the call history.

ClassTrack · Calls

Priya S. · outbound 4m Connected

Jordan T. · outbound 0m No answer

Daniel O. · inbound 7m Connected

Logged against the student record

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Communication

SMS

For things that genuinely cannot wait — a closure, a cancelled class, an overdue document — SMS reaches students faster than any other channel you have.

Read almost immediatelyThe channel people actually look at.
One or a whole cohortIndividual or bulk, same flow.
Used sparinglyReserved for what matters, so it keeps working.
Delivery loggedYou can prove the notice went out.

ClassTrack · SMS

Class cancelled — Room B2 38 sent

Document overdue reminder 3 sent

Campus closed 11 Nov 412 sent

Delivery logged per recipient

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Communication

Digest Emails

Rather than a notification for every event, staff receive one digest covering what changed — so the important items are noticed instead of buried.

One email, not fortyA single summary on your schedule.
Only what changedQuiet periods produce a quiet inbox.
Per-role contentA registrar and an instructor see different digests.
Keeps alerts credibleFewer emails means the ones sent get read.

ClassTrack · Daily digest

4 new enrolments Today

2 attendance flags Today

7 fee payments Today

1 document overdue Today

One summary · per role · on your schedule

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Finance

Payments

Card, transfer or instalment — payments captured against the student’s fee record, reconciled automatically, with a receipt issued without anyone typing one.

Multiple methodsCard, bank transfer and manual entry all reconcile the same way.
Applied to the right feePayments land against the correct schedule, not a general pot.
Receipts automaticIssued on payment, no staff action needed.
Balance always currentWhat is owed is never a calculation someone does by hand.

ClassTrack · Payments

StudentMethodAmountStatus

Priya S.Card$1,500Paid

Daniel O.Transfer$500Paid

Jordan T.Instalment 2$500Due

Reconciled against the fee schedule automatically

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Finance

Fees & Financials

Fee schedules built per program and intake, applied to every student automatically, so the finance office works from one truth rather than a reconciliation spreadsheet.

Schedules per programSet once per program and intake, applied to everyone on it.
Instalments supportedPayment plans that the system tracks rather than a person.
Arrears visibleWho is behind, by how much, without building a report.
Feeds letters & remindersBalances drive the reminders and the documents automatically.

ClassTrack · Fee schedule

ItemDueAmountStatus

Registration01 Sep$500Paid

Tuition · instalment 101 Oct$1,500Paid

Tuition · instalment 201 Nov$1,500Due

Materials01 Nov$150Due

Balance drives reminders automatically

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Finance

Memberships

For anything billed on a cycle rather than a term — memberships, subscriptions, ongoing access — the renewal, the charge and the lapse are handled for you.

Recurring billingCharges raised on schedule without intervention.
Renewal & lapse handledAccess follows payment status automatically.
Plan changes mid-cycleUpgrade or downgrade without a manual credit note.
Visible revenueSee what is recurring and what is at risk.

ClassTrack · Memberships

Alumni access · annual Active

Library extended · monthly Active

Careers service · annual Renews 01 Dec

Gym access · monthly Lapsed

Access follows payment status automatically

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Finance

Stripe

Take card payments directly through Stripe with the transaction reconciled against the student’s fee record — no exporting, no matching by hand.

Cards accepted properlyModern checkout students expect.
Reconciled automaticallyThe payment lands on the right fee, not a suspense account.
Refunds handledIssued and recorded against the original charge.
Settled to youFunds go to your account, not through an intermediary.

ClassTrack · Stripe

Payment authorised ✓ $1,500

Applied to fee schedule ✓ matched

Receipt issued ✓ sent

Settlement scheduled ✓ 2 days

Reconciled to the student record automatically

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Finance

PayPal

For students paying from abroad, PayPal is often the account they already hold. Payments reconcile the same way as any other method.

Familiar internationallyReduces friction for overseas students.
Reconciled the same wayNo separate process for finance staff.
Subscriptions supportedRecurring plans as well as one-off payments.
Receipts issuedSame automatic receipt as any other method.

ClassTrack · PayPal

Payment received ✓ $500

Applied to instalment 2 ✓ matched

Receipt issued ✓ sent

Recurring plan active ✓ monthly

Same reconciliation as every other method

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Finance

QuickBooks

Payments and invoices raised in ClassTrack flow into QuickBooks, so the finance team stops re-entering the same transactions in two systems.

No double entryTransactions cross once, correctly.
Invoices syncedRaised here, visible there.
Reconciliation fasterMonth-end stops being a data-matching exercise.
Fewer errorsThe mistakes of retyping simply do not occur.

ClassTrack · QuickBooks sync

Invoices synced ✓ 42

Payments synced ✓ 38

Refunds synced ✓ 2

Last sync ✓ 9 min ago

One entry, two systems, no retyping

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Finance

HubSpot

Marketing and admissions work in a CRM. Connecting it means an enquiry becomes an applicant becomes a student without anyone re-keying the same person.

Enquiries flow throughWeb enquiries reach the CRM automatically.
Applicant status sharedBoth systems agree on where someone is.
Campaign attributionSee which activity actually produced enrolments.
No duplicate recordsOne person, not three entries.

ClassTrack · HubSpot

Enquiry · Winter 2027 Synced

Application started Synced

Offer issued Synced

Enrolled Synced

One person across both systems

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Finance

T2202 Tax Forms

Canadian institutions have to issue T2202 tuition and enrolment certificates. Generate them from the fee and enrolment data you already hold, for every eligible student at once.

Generated from real dataBuilt from actual fees paid and months enrolled.
Whole cohort at onceProduce the year’s slips in one run, not one at a time.
Available to studentsIssued to the student rather than posted on request.
Records retainedReissues and corrections tracked properly.

ClassTrack · T2202

~~Student~~Priya Sharma

~~Tax year~~2026

~~Eligible tuition~~$4,500

~~Months enrolled~~8

Generated for every eligible student in one run

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Finance

Invoicing

Invoices generated from what the student actually owes, issued on your branding, and tracked from raised to paid without a parallel spreadsheet.

Raised from the scheduleNo retyping what the system already knows.
Your brandingInvoices that look like they came from your college.
Status trackedRaised, sent, part-paid, settled — visible.
Attached to the studentFindable on the record months later.

ClassTrack · Invoice

Invoice INV-2026-0412

Billed to {student.full_name}

Tuition instalment 2 — {fee.amount}, due {fee.due_date}.

Raised from the fee schedule · tracked to paid

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Finance

Agent Commissions

Recruitment agents are paid on outcomes. Commission is calculated from actual enrolments, invoiced with bank details verified, and approved before anything is paid.

Calculated from enrolmentsBased on students who actually enrolled, not claims.
Bank details verified firstNo invoice can be raised without them.
Approval before paymentReviewed and approved, with a reason if rejected.
Statement per agentEach agent sees exactly what they earned and why.

ClassTrack · Agent commission

AgentEnrolledRateOwed

Northline Ed612%$3,240

Global Reach412%$2,160

Maple Path210%$900

Calculated from real enrolments · approved before payment

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Finance

Marketing

Run and track the activity that fills your intakes, and connect it to the students who actually enrolled — so budget follows what works.

Campaigns trackedKnow what was run and when.
Attributed to enrolmentsNot just traffic — actual students.
Cost per enrolmentThe number that decides next year’s budget.
Feeds the CRMEnquiries flow to the people who chase them.

ClassTrack · Campaigns

1,240~~Enquiries~~

186~~Applications~~

42~~Enrolled~~

$310~~Cost per enrolment~~

Attributed through to actual enrolments

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Finance

Classifieds

Textbooks, housing, equipment — the small marketplace every campus has anyway, run inside the platform where your students are and your rules apply.

Students post & browseHousing, books, equipment, services.
ModeratedYour rules, your staff, your standards.
Scoped to your collegeNot a public marketplace.
Reduces noise elsewhereKeeps it out of unofficial group chats.

ClassTrack · Classifieds

Textbooks 24 listings

Housing 11 listings

Equipment 8 listings

Services 6 listings

Moderated and scoped to your students

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Content

Materials

Handouts, readings and reference material attached to the course they belong to, so students stop asking where a file is and staff stop emailing attachments.

Attached to the courseMaterial sits with the lesson, not in a shared drive.
Any formatPDF, slides, spreadsheets, links — delivered inline.
Version controlledReplace a file and everyone gets the current one.
Access follows enrolmentOnly students on the course can open it.

ClassTrack · Course materials

Unit 3 — slide deck PDF

Report template DOCX

Referencing guide PDF

Worked example XLSX

Access follows enrolment automatically

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Content

Documents

IDs, permits, transcripts and agreements filed on the record they belong to — retrievable in seconds and governed by who is allowed to see them.

Filed on the recordEvery document sits with its student.
PermissionedSensitive paperwork visible only to those who should.
Expiry trackedPermits and visas flagged before they lapse.
Audit-readyProduce the file an auditor asks for immediately.

ClassTrack · Student documents

Government ID ✓ verified

Study permit ✓ valid to 2027

Prior transcripts ✓ received

Proof of funds ⚑ expiring

Expiry flagged before it lapses

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Content

Documentation

Internal procedures kept inside the platform staff already use, so the answer to “how do we do this?” is one search away rather than in a folder nobody opens.

Where the work happensNo separate wiki to forget about.
SearchableFind the procedure, not the folder.
VersionedSee what changed and when.
Role-scopedStaff see their procedures, not everyone’s.

ClassTrack · Internal docs

Enrolment procedure Updated 2d

Refund policy Updated 1w

Attendance escalation Updated 3w

Graduation clearance Updated 1m

Searchable · versioned · role-scoped

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Content

Media Library

Images, video and audio stored once and reused across courses, pages and communications — instead of the same file living in six places at three sizes.

Stored onceOne asset, reused everywhere it is needed.
Organised & searchableFindable months later by the person who did not upload it.
Reused across modulesCourses, pages and emails draw from the same library.
Storage handledServed from object storage, not a web server disk.

ClassTrack · Media library

Campus photos 142 items

Course video 38 items

Brand assets 24 items

Audio 16 items

Stored once · reused across every module

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Content

PDF Tools

Colleges run on PDFs. Produce them from live data, combine them into packages and stamp them — without a separate tool or a manual export step.

Generated from dataDocuments built from records, not retyped.
Merge into packagesSeveral documents issued as one bundle.
Stamped & watermarkedMarked as draft, copy or certified as needed.
Filed automaticallyThe output lands on the student record.

ClassTrack · PDF

Enrolment package

Acceptance letter · fee schedule · student contract

Merged into one PDF and filed against {student.full_name}.

Generated, merged and filed in one step

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Content

Forms

Application forms, consent forms, surveys of record — built without a developer, validated properly, and landing on the student record rather than in an inbox.

Built without codeStaff create the form they need themselves.
Validated on submitBad data is caught at the door.
Multi-page supportedLong forms without losing the applicant.
Lands on the recordResponses attach to the person, not a spreadsheet.

ClassTrack · Application form

Full name Priya Sharma

Program Business Administration

Intake Fall 2026

Documents 3 uploaded

Validated on submit · filed to the student record

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Content

Surveys

Course feedback, exit surveys and satisfaction checks run inside the platform, with responses aggregated rather than exported to be counted by hand.

TargetedSend to a cohort, a program or everyone.
Anonymous when neededHonest answers where honesty matters.
Aggregated automaticallyResults summarised, not tallied manually.
Comparable over timeSee whether things actually improved.

ClassTrack · Survey results

4.5~~Average score~~

82%~~Responded~~

312~~Responses~~

+0.4~~vs last term~~

Aggregated automatically · comparable term to term

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Content

Blog

News, student stories and program updates published from the same platform, on your domain, without a second content system to maintain.

On your domainSearch value accrues to your site.
No second systemWritten and published where you already work.
ScheduledWrite now, publish later.
SEO-awareStructured so search engines understand it.

ClassTrack · Blog

Winter intake now open Published

Student story: Priya Published

New healthcare program Scheduled

Published on your domain · scheduled ahead

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Content

Pages

Program pages, policy pages and landing pages edited by the people who own the content, without a ticket to IT and without breaking the design.

Edited by staffThe content owner makes the change.
Design stays intactEditing content cannot break the layout.
Published on your domainPart of your site, not a subdomain.
VersionedRoll back a change that went wrong.

ClassTrack · Page editor

Title Business Administration

Status Published

Last edited 2 days ago

Author Marketing

Edited by staff · design stays intact

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Content

Website Builder

A visual builder for the pages prospects actually see, so marketing can ship a new program page in an afternoon rather than a sprint.

Visual editingBuild a page by seeing it, not describing it.
Reuses your designNew pages match the site automatically.
No deployment neededPublish when it is ready.
Responsive by defaultWorks on a phone without extra work.

ClassTrack · Site builder

Home Published

Programs Published

Admissions Draft

Contact Published

Visual editing · publishes to your domain

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Content

Templates

The documents your college issues repeatedly, defined centrally with live fields — so every one that goes out is correct and on-brand regardless of who produced it.

Defined centrallyOne approved version, not six on desktops.
Live fieldsStudent and program data merged automatically.
Per-program variantsDifferent rules where programs genuinely differ.
Consistent outputSame quality whoever generates it.

ClassTrack · Template

Confirmation of Enrolment

This confirms that {student.full_name} is enrolled on {program.title}.

Commencing {contract.start_date}.

One approved version · fields merged automatically

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Content

Annotator

Instructors comment directly on a submitted document — highlights, notes and corrections in place — so feedback is specific rather than a paragraph at the end.

Comment in placeFeedback attached to the line it concerns.
No printingMarked up in the browser.
Returned to the studentThey see exactly what you meant.
Kept with the submissionFeedback stays on the record.

ClassTrack · Annotated submission

Report — Priya S.

“The terms of reference should precede the summary.” instructor note

“Strong evidence here — expand this section.” instructor note

Feedback attached in place · returned to the student

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Content

Watermarking

Stamp generated documents so a draft cannot be mistaken for a final, and a copy cannot be passed off as an original.

Draft vs finalUnmistakable at a glance.
Applied automaticallyOn generation, not as an afterthought.
ConfigurableText, position and opacity to your standard.
Deters misuseA stamped copy is obviously a copy.

ClassTrack · Watermark

Transcript — DRAFT

Applied automatically on generation.

Final release removes the draft mark and records who issued it.

Draft and copy marks applied automatically

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Content

E-Signature

Send a document for signature and get a signed PDF back on the student record, with the signature captured, timestamped and retained.

Signed in the browserNo app, no printing, no scanning.
TimestampedWhen it was signed, recorded.
Filed automaticallyThe signed copy lands on the record.
Saved signaturesRepeat signatories do not re-draw every time.

ClassTrack · Signing

Student Contract

Agreed by {student.full_name}.

Signed · 04 Nov 2026 14:22

Signed PDF filed against the student automatically

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Content

Screen Recorder

Capture a short screen recording — a walkthrough, a worked example, an answer to a common question — and attach it where students will find it.

Record in the browserNo software to install.
Attach to a lessonLives where the question arises.
Reused every termRecord once, use for years.
Faster than writingExplain in two minutes what takes a page.

ClassTrack · Recording

Worked example — cash flow

Attached to Unit 4ready

Watched by 31 of 3882%

Recorded in the browser · reused every term

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Content

Session Recording

Recorded sessions stored against the course, so a student who missed a class catches up properly rather than borrowing notes.

Stored on the courseFindable where the lesson lives.
Access follows enrolmentOnly students on the course can watch.
Watch trackedSee who caught up.
Supports flexible studyShift work and caring responsibilities stop being a barrier.

ClassTrack · Session recording

Tue 04 Nov · Business Communications

Watched by absentees3 of 4

Available to cohort38 students

Access follows enrolment

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Content

Notes

Private and shared notes kept in the platform rather than a notebook — attached to a student, a course or a task, and still there when you need them.

Private or sharedYours alone, or visible to your team.
Attached to contextNotes sit with the record they concern.
SearchableFindable later without remembering where.
Survives handoverA colleague picking up the case sees the context.

ClassTrack · Notes

Priya S. — payment plan agreed Shared

Fall intake — room shortage Shared

Follow up with Northline Private

Attached to the record · searchable later

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Content

Vault

For records with tighter access rules — legal, HR, sensitive student matters — storage with narrower permissions and a stronger audit trail.

Narrower accessExplicit permission, not general staff access.
Every open loggedWho looked, and when.
Separate from general filesSensitive material is not one click from everything else.
Retention controlledKept as long as policy requires, no longer.

ClassTrack · Vault

Access restricted ✓ 3 users

Opens logged ✓ audited

Retention policy ✓ 7 years

General staff access ⚑ denied

Every open recorded · retention enforced

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Content

Letter System

Stop rebuilding the same letter. Design a template once with live student fields, and the system generates, packages and delivers it — signed, dated and filed against the student.

Live merge fieldsNames, programs, intake dates, fees and contract dates pull straight from the student record.
Template setsGroup the letters that always go out together and issue the whole package in one action.
Signing built inSend for signature and get a signed PDF back on the student file — no third-party tool.
Triggered automaticallyFire a package when an enrolment status changes, so nothing waits on someone remembering.

ClassTrack · Enrolment package

Letter of Acceptance

Dear {student.full_name},

We are pleased to offer you a place on {program.title}, commencing {contract.start_date}.

Signed · 04 Nov 2026

Whole package generated & sent in one action

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Content

ID Cards

Design the card once, then generate it for a batch, a cohort or a manual list — photos placed, details merged, ready to print or issue digitally.

Whole batch at onceA cohort’s cards produced in one run.
Photos placed automaticallyStudent images merged into the design.
Your designYour branding, layout and fields.
Delivered securelyIssued by signed link or exported as a set.

ClassTrack · ID card

~~Name~~Priya Sharma

~~Program~~Business Admin

~~Student no.~~stu-004128

~~Valid to~~Aug 2027

Generated for a whole cohort in one run

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Content

Video Studio

Turn a lesson outline into narrated video with generated visuals, so a course can ship with proper media instead of a wall of text.

From an outlineStart with what you want taught, not a storyboard.
Generated visualsScenes produced to match the script.
Narration includedVoiced without booking a studio.
Lands in the coursePublished straight into the lesson.

ClassTrack · Video Studio

Unit 2 · Writing a proposal

Script approveddone

Scenes generateddone

Narrationrendering

Published straight into the lesson

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Content

File Hub

The college’s working files in one governed place — folders your teams recognise, permissions that hold, and a record of what changed.

Folders that make senseStructured the way your departments work.
Permissions per folderFinance files are not open to everyone.
Version historyRecover the copy from before the mistake.
SearchableFind the file, not the folder path.

ClassTrack · File Hub

Admissions 2026 42 files

Finance · restricted 18 files

Marketing assets 96 files

Policies 24 files

Permissions per folder · full version history

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

People

Students

The centre of the system. Every course, mark, payment, document and conversation attaches to one student record, so any question about them is answered in one place.

Everything in one viewAcademic, financial and pastoral together.
Searchable instantlyFind a student by name, number or program.
Permissioned by roleStaff see what their job requires, not everything.
Follows them throughFrom applicant to alumnus on one record.

ClassTrack · Student record

FieldValue

ProgramBusiness Administration

CohortFall 2026

Attendance94%

Balance$1,650 due

One record · academic, financial and pastoral

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

People

Teachers

Instructor records, course assignments and the permissions that go with them — so a new teacher is productive on day one and sees only their own classes.

Assigned to coursesClear ownership of who teaches what.
Scoped accessTheir students, their marks, their sessions.
Multi-instructor supportedCo-taught courses handled properly.
Workload visibleSee who is carrying what.

ClassTrack · Instructors

A. Okafor · 3 courses Active

M. Chen · 2 courses Active

S. Patel · 4 courses Active

J. Dubois · 1 course Pending

Access scoped to their own classes

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

People

HRM

The employment side of a college — people, roles, contracts and time off — managed in the same system as everything else rather than a separate HR tool.

Staff recordsContracts, roles and history in one place.
Leave managedRequests, approvals and balances tracked.
Documents attachedContracts and certifications on file.
Linked to accessEmployment status drives system access.

ClassTrack · HR

StaffRoleStatus

A. OkaforInstructorActive

R. SilvaRegistrarActive

T. NolanAdmissionsOn leave

Employment status drives system access

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

People

Agents

Agents submit applications, upload documents and track their pipeline themselves — with commission calculated from what actually enrolled.

Their own portalAgents work without emailing your staff.
Pipeline visibleThey see status without asking.
Documents uploaded onceChased by the agent, not your team.
Commission from outcomesCalculated on real enrolments.

ClassTrack · Agent portal

ApplicantStageIntake

R. AhmedDocumentsWinter 2027

L. FerreiraOffer issuedWinter 2027

K. OseiEnrolledFall 2026

Agents track their own pipeline

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

People

Campus Login

Students, instructors and staff sign in once and land in the view that belongs to them, with access governed centrally rather than per system.

One set of credentialsNo separate logins per function.
Role-aware landingEveryone arrives where their work is.
Single sign-on readyConnects to your existing identity provider.
Access revoked centrallyOne change removes access everywhere.

ClassTrack · Sign-in

Credentials verified ✓ ok

Role resolved ✓ instructor

Scoped access applied ✓ 3 courses

Session recorded ✓ logged

One sign-in · access governed centrally

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

People

Departments

Departments, faculties and teams reflected in the system, so reporting, permissions and ownership follow your real organisation chart.

Mirrors your structureSet up as your college is actually organised.
Ownership is clearEvery program belongs to someone.
Permissions followAccess derives from structure, not ad-hoc grants.
Reporting by departmentNumbers that match how you manage.

ClassTrack · Departments

Business 6 programs

Health 4 programs

Hospitality 3 programs

Foundation 2 programs

Permissions and reporting follow the structure

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

People

Schools & Branches

Run more than one location without running more than one system — shared setup where it helps, separate reporting where it matters.

Multiple campusesEach with its own students and staff.
Shared configurationPrograms and templates defined once.
Separate reportingPer-branch numbers when you need them.
Consolidated viewAnd the whole picture when you want it.

ClassTrack · Branches

Surrey 412 students

Vancouver 268 students

Burnaby 154 students

Online 96 students

Separate numbers · one system

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

People

Job Portal

Post opportunities, let students apply, and track outcomes — so employability is something you can evidence rather than assert.

Employers post rolesOpportunities reach your students first.
Students apply in-platformNo separate account to create.
Outcomes trackedPlacement rates you can actually report.
Supports your marketingReal employment outcomes to point at.

ClassTrack · Job portal

Junior Administrator · Surrey 8 applied

Front Office · Vancouver 12 applied

Care Assistant · Burnaby 5 applied

Placement outcomes tracked and reportable

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

People

Leave Management

Staff leave handled properly — requests routed to the right approver, balances maintained, and cover visible before it becomes a problem.

Requested in-platformNo email chains or paper forms.
Routed to the approverReaches the right person automatically.
Balances maintainedEntitlement calculated, not tracked by hand.
Cover visibleSee who is away before scheduling a class.

ClassTrack · Leave

T. Nolan · 12–16 Nov Approved

A. Okafor · 21 Nov Pending

R. Silva · 02–06 Dec Approved

Balances maintained automatically

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

People

Transport

For colleges running transport, the routes, stops and student assignments managed in the same system as everything else.

Routes & stopsDefined once, assigned to students.
Who travelsKnow which students are on which route.
Changes communicatedRoute changes reach the right students.
Costs trackedTransport fees handled with everything else.

ClassTrack · Transport

Route A · Surrey Central 32 students

Route B · Guildford 24 students

Route C · Newton 18 students

Route changes notify the affected students only

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

People

Student Portal

One place where a student sees their timetable, materials, assignments, grades, attendance and balance — instead of asking the office.

Everything of theirsTimetable, work, marks, attendance and fees.
Works on a phoneThe device they actually use.
Reduces office trafficThe routine questions answer themselves.
Always currentNo printed timetable going out of date.

ClassTrack · Student portal

Next class · 09:00 Room B2 Today

Assignment due Friday 2 days

Attendance 94%

Balance $1,650 due

Everything a student needs, on their phone

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

People

Teacher Portal

Instructors get their classes, their roll-call, their marking and their students — without wading through administration that belongs to someone else.

Their classes onlyScoped to what they teach.
Roll-call in one tapAttendance without a detour.
Marking in placeGrade where the submission is.
Student contextSee who is struggling before it is too late.

ClassTrack · Instructor

Business Comms · 09:00 Take roll-call

12 submissions to mark Pending

2 students below threshold Review

Scoped to their own classes

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

People

Check-In / Check-Out

Front-desk check-in for students, staff and visitors, giving you a live picture of who is on campus — useful daily, essential in an emergency.

Live on-site listWho is here right now.
Students, staff & visitorsOne consistent record.
TimestampedArrival and departure recorded.
Supports safetyA roll of who is in the building when it matters.

ClassTrack · On site now

Priya S. · 08:42 On site

A. Okafor · 08:15 On site

Visitor · J. Reid · 10:05 On site

Daniel O. · out 12:30 Left

Live picture of who is on campus

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

People

Referrals

Word of mouth is your cheapest recruitment channel. Track who referred whom, through to enrolment, and reward it deliberately.

Referrer capturedRecorded at application, not guessed later.
Tracked to enrolmentYou know which referrals converted.
Rewards handledCredits or incentives applied automatically.
Cheapest channel measuredCompare it honestly against paid activity.

ClassTrack · Referrals

ReferrerReferredStatus

Priya S.2 applicants1 enrolled

Daniel O.1 applicantEnrolled

Amara N.3 applicants2 in review

Tracked through to enrolment · rewards automatic

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Integrations

Google

Students and staff sign in with the Google account they already have, and the calendar and drive touchpoints they expect work without a second identity to manage.

Google sign-inNo extra password to forget.
Calendar awareSessions and meetings land where people look.
Drive-friendlyWork with documents people already keep there.
Central revocationRemoving the Google account removes access.

ClassTrack · Google

OAuth sign-in ✓ live

Calendar events ✓ live

Drive documents ✓ live

Access revocation ✓ central

One identity · nothing extra to remember

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Integrations

Microsoft

If your staff live in Microsoft 365, they sign in with it — and your IT team keeps control of accounts in the directory they already administer.

Azure AD / Entra sign-inManaged in your directory.
Single tenant supportedConfigured to your organisation.
Mail via Microsoft 365Send from your real mailboxes.
Offboarding is one stepDisable in the directory, access ends.

ClassTrack · Microsoft

Azure AD sign-in ✓ live

Single-tenant config ✓ supported

Microsoft 365 mail ✓ live

Directory offboarding ✓ immediate

Accounts stay under your IT team’s control

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Integrations

Moodle

For colleges with established Moodle courses, connect rather than migrate — students move between systems without a second login.

No forced migrationKeep the courses you have built.
Single sign-onStudents do not log in twice.
Enrolment flows acrossCohorts stay in step.
Adopt graduallyMove courses when you choose to.

ClassTrack · Moodle

Single sign-on ✓ live

Enrolment sync ✓ live

Course links ✓ live

Forced migration ⚑ not required

Connect rather than migrate

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Integrations

SAML

Connect to whatever identity provider your institution already runs, so access is governed centrally and audited in one place.

Standards-basedWorks with mainstream providers.
Central governanceAccess decided in your IdP.
Just-in-time provisioningAccounts created on first sign-in.
Immediate offboardingDisable centrally, access ends everywhere.

ClassTrack · SAML

Metadata exchanged ✓ configured

Assertion verified ✓ ok

JIT provisioning ✓ enabled

Central offboarding ✓ immediate

Access governed by your identity provider

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Integrations

LTI 1.3

LTI lets ClassTrack sit inside another LMS, so students launch straight into it from where their institution already sends them.

Standard launchWorks with LTI-compliant platforms.
Per-tenant issuerEach college configured separately.
Deep linkingLand on the exact activity, not a home page.
Grade returnResults flow back where they belong.

ClassTrack · LTI 1.3

Platform registered ✓ configured

Launch verified ✓ ok

Deep linking ✓ enabled

Grade return ✓ supported

Standards-based · per-tenant configuration

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Integrations

SendGrid

Transactional and bulk email sent through infrastructure built for deliverability, so results and reminders arrive rather than landing in spam.

Built for deliverabilityReputation managed properly.
Handles volumeWhole-cohort sends without throttling.
Bounces trackedBad addresses surface rather than silently failing.
Your sending domainAuthenticated as your college.

ClassTrack · SendGrid

Domain authenticated ✓ verified

Bulk send ✓ live

Bounce handling ✓ tracked

Delivery logging ✓ per recipient

Authenticated as your own sending domain

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Integrations

PandaDoc

Where a formal signing workflow is required, documents route through PandaDoc with the completed copy filed back on the student record.

Formal signing flowFor agreements that need one.
Status trackedKnow what is signed and what is waiting.
Filed back automaticallyThe completed copy returns to the record.
Alongside built-in signingUse it where it fits, not everywhere.

ClassTrack · PandaDoc

Document sent ✓ delivered

Recipient viewed ✓ tracked

Signed ✓ complete

Filed to record ✓ automatic

Completed documents return to the student record

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Integrations

REST API

A documented API so your own systems can read and write the data that matters — the foundation any bespoke integration is built on.

Documented endpointsPredictable, versioned access.
Authenticated & scopedKeys limited to what they need.
Read and writeNot just export.
The base for custom workAnything we build for you uses it too.

ClassTrack · API

EndpointMethodScope

/studentsGETread

/enrolmentsPOSTwrite

/attendanceGETread

/invoicesGETread

Documented, versioned and scoped by key

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Integrations

Webhooks

Rather than polling for changes, ClassTrack notifies your systems when an event occurs — an enrolment, a payment, a status change.

Event-drivenYour systems hear immediately.
Choose the eventsSubscribe only to what you care about.
Retried on failureA brief outage does not lose the message.
SignedReceivers can verify it genuinely came from us.

ClassTrack · Webhooks

student.enrolled Active

payment.received Active

status.changed Active

document.verified Active

Signed, retried and event-driven

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Integrations

Excel Importer

Migration usually means a spreadsheet. Paste it in, map the columns once, and see exactly what will be created before anything is written.

Paste from a spreadsheetThe format your data is already in.
Map columns onceReused for the next import.
Preview before writingSee the effect before committing.
Errors surfacedBad rows reported, not silently skipped.

ClassTrack · Import preview

RowStudentAction

1Priya SharmaCreate

2Daniel OkoyeCreate

3(blank email)Skip — error

Preview shown before anything is written

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Integrations

Dynamic Export

Build an export by choosing the fields and filters you need, so a regulator’s file format does not require a developer.

Choose the fieldsOnly what the recipient needs.
FilteredScope by cohort, program or date.
Saved & reusableNext term is one click.
Standard formatsCSV and Excel.

ClassTrack · Export builder

FieldInclude

Student nameYes

ProgramYes

Attendance %Yes

BalanceNo

Saved and reusable next term

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Integrations

Cloud Storage

Documents and media stored in S3-compatible object storage, delivered through signed links so private files stay private.

Scales without limitStorage is not a server disk.
Private by defaultBuckets are not publicly readable.
Signed accessTime-limited links, not open URLs.
DurableBuilt for retention, not convenience.

ClassTrack · Storage

Bucket private ✓ enforced

Signed URLs ✓ time-limited

Durability ✓ object storage

Public read ⚑ denied

Private by default · access via signed links

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Integrations

Calendar

Timetabled sessions, meetings and deadlines published to calendars, so they appear alongside everything else in someone’s day.

SubscribableAdd once and it stays current.
Per personEach sees their own schedule.
Updates automaticallyA moved class moves in their calendar.
Standard formatWorks with mainstream calendar apps.

ClassTrack · Calendar

~~Mon~~09:00

~~Tue~~09:00

~~Wed~~13:00

~~Thu~~09:00

~~Fri~~11:00

Subscribed once · always current

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Platform

Permissions

Colleges hold sensitive data. Permissions are defined per role and enforced across every module, so access is a deliberate decision rather than an accident of who was set up first.

Role-basedDefine once per role, not per person.
Enforced everywhereThe same rules apply in every module.
Granular where neededDown to individual actions, not just pages.
Revoked instantlyOne change removes access across the platform.

ClassTrack · Permissions — Instructor

Own courses ✓ view & edit

Own students’ marks ✓ edit

Other instructors’ classes ⚑ denied

Financial records ⚑ denied

Defined per role · enforced in every module

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Platform

Access Visibility

Rather than discovering a permission gap in production, see precisely what each role can access — and prove it to an auditor.

Visible before grantingUnderstand the effect of a role, not just its name.
Audit-friendlyAnswer “who could see this?” with evidence.
Catches over-permissionSpot roles with more access than the job needs.
Reviewed periodicallyAccess review becomes a task, not an archaeology project.

ClassTrack · Access review

RoleStudentsFinanceReports

InstructorOwn onlyNoOwn only

RegistrarAllReadAll

FinanceReadFullFinancial

Answer “who could see this?” with evidence

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Platform

Reports

Reporting built on live data rather than exports — enrolment, attendance, academic and financial — filtered the way your institution thinks about them.

Live, not exportedNumbers reflect the system now.
Filtered by cohortScope any report to an intake, program or branch.
Scheduled deliverySent to whoever needs it, on a cadence.
Export when requiredCSV or PDF when a regulator wants a file.

ClassTrack · Reports

412~~Active students~~

94.2%~~Attendance~~

86~~Applications~~

$182k~~Fees collected~~

Live data · scoped by cohort, program or branch

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Platform

Dashboards

Each role opens to what matters to them — not a generic homepage. Owners see the institution, registrars see the pipeline, instructors see their classes.

Per-roleDifferent work, different dashboard.
Live figuresNot a nightly snapshot.
Drill throughClick a number to see what it is made of.
Nothing to configureUseful from the first login.

ClassTrack · Dashboard

1,284~~Active students~~

96.2%~~Attendance today~~

41~~In review~~

$182k~~Collected~~

Per-role · live · drill through any figure

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Platform

Workflow

Approvals and hand-offs — refunds, withdrawals, exceptions — defined as a flow so each step reaches the right person automatically and nothing stalls unnoticed.

Steps you defineModel the process your college actually follows.
Routed automaticallyEach stage reaches its approver.
Visible progressSee exactly where a case is stuck.
RecordedWho approved what, and when.

ClassTrack · Refund request

Submitted by student ✓ done

Registrar review ✓ approved

Finance approval ✓ approved

Payment issued ⚑ in progress

Each step routed automatically · fully recorded

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Platform

Automation

When this happens, do that. Status changes fire letters, overdue balances fire reminders, completions issue certificates — without anyone remembering.

Trigger and actionDefine the rule once; it runs every time.
Fires on real eventsStatus changes, dates, thresholds.
Runs reliablyQueued and retried, not fire-and-forget.
LoggedYou can see what ran and what it did.

ClassTrack · Automations

Status → Enrolled: send package Active

Balance overdue 7d: remind Active

Course complete: issue certificate Active

Attendance < 75%: flag advisor Active

Runs on real events · every run logged

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Platform

Configurations

Grade bands, thresholds, terminology, branding and business rules configured per institution — which is why two colleges on the same platform can run genuinely differently.

Per institutionYour rules, not a shared default.
No code requiredChanged by your team when policy changes.
Wide reachGrading, attendance, fees, branding and wording.
Takes effect immediatelyNo release cycle to wait for.

ClassTrack · Configuration

Attendance threshold 75%

Pass mark 50%

Grade scale GPA 4.0

Term structure 3 intakes / year

Set per institution · no developer needed

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Platform

Timeline

Every meaningful change to a student or case, in sequence — so you can answer what happened and when without reconstructing it from memory.

ChronologicalThe whole history, in order.
AttributedWho did it, and when.
Across modulesAcademic, financial and communication events together.
Answers disputesA record rather than recollection.

ClassTrack · Timeline — Priya S.

Enrolled · Fall 2026 01 Sep

Offer letter issued 28 Aug

Documents verified 24 Aug

Application received 18 Aug

Attributed and timestamped across every module

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Platform

Task Board

Institutional tasks with an owner and a due date, visible to the team rather than living in one person’s head.

OwnedEvery task has a name against it.
Due datesWhat is late is obvious.
Team visibleNobody duplicates work already done.
Linked to recordsA task about a student opens that student.

ClassTrack · Tasks

Verify Winter documents Due today

Issue Fall certificates Due 12 Nov

Chase 3 overdue balances Overdue

Owned, dated and visible to the team

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Platform

Kanban Boards

For processes that are stages rather than checklists — admissions pipelines, projects, cases — a board makes the state of the work obvious at a glance.

Stages you defineColumns matching your real process.
Drag to progressMoving a card is the update.
Board-level rulesAutomations that fire when a card moves.
Access by designationBoards scoped to the teams that own them.

ClassTrack · Admissions board

Enquiry 24 cards

Documents 12 cards

Offer issued 8 cards

Enrolled 42 cards

Moving a card fires the board’s automations

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Platform

Two-Factor Auth

Student records are sensitive. Two-factor authentication protects staff accounts from a stolen password becoming a data breach.

Standard authenticator appsNo proprietary token to distribute.
Required by roleEnforce it for staff and admins.
Recovery handledLosing a phone is not losing access.
Sign-ins loggedUnusual access is visible.

ClassTrack · Two-factor

Password verified ✓ ok

Authenticator code ✓ ok

Device remembered ✓ 30 days

Sign-in recorded ✓ logged

Enforceable per role · recovery supported

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Platform

Master Access

Support and advising staff sometimes need to see exactly what a student sees. Master access allows that deliberately, with every use recorded.

See what they seeDiagnose a problem without guessing.
No password sharingNobody asks a student for credentials.
Every use auditedWho viewed whose account, and when.
Off by defaultEnabled deliberately, not assumed.

ClassTrack · Master access

Staff authorisation ✓ verified

Student view opened ✓ read-only

Session recorded ✓ audited

Auto-expires ✓ 30 min

Off by default · every use audited

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Platform

Audit Trail

Regulated institutions have to show what happened. The audit trail records changes across modules so questions are answered with evidence.

Change-level detailWhat changed, from what, to what.
AttributedThe person and the time.
RetainedKept as long as policy requires.
SearchableFind the change without reading everything.

ClassTrack · Audit

WhenWhoChange

04 Nov 14:22R. SilvaStatus → Enrolled

04 Nov 11:08FinanceFee schedule attached

02 Nov 09:41AdmissionsDocuments verified

Retained per policy · searchable

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Platform

SEO

Titles, descriptions, canonicals and structured data handled properly, so the programs you publish are findable by the students looking for them.

Per-page metadataTitles and descriptions you control.
Canonical URLsNo duplicate-content penalties.
Structured dataSearch engines understand what you offer.
No plugin neededBuilt in, not bolted on.

ClassTrack · SEO

Title Business Administration | Your College

Description Two-year diploma…

Canonical /programs/business-admin

Structured data Course

Built in · no plugin to maintain

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Platform

Sitemap

A sitemap that maintains itself as pages are added and removed, so search engines find new programs without anyone submitting anything.

Generated automaticallyUpdates as the site does.
Only public pagesNothing private is ever listed.
Submitted to search enginesDiscovery without manual work.
Reflects removalsRetired pages drop out properly.

ClassTrack · Sitemap

Public pages indexed ✓ 86

Private pages excluded ✓ enforced

Last generated ✓ today

Submitted ✓ automatic

Maintains itself as the site changes

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Platform

Translations

Interface and content translated so the system works for the population you actually serve, managed by your staff rather than a developer.

Interface translatedStudents work in their language.
Managed by staffWording updated without a release.
Per-user languageEach person sets their own.
Content tooNot just labels — your material as well.

ClassTrack · Translations

English Complete

French Complete

Punjabi In progress

Mandarin In progress

Managed by your staff · per-user language

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Platform

PWA

Students add ClassTrack to their home screen and it behaves like an app — no store submission, no download, no separate build to maintain.

Installs from the browserOne tap, no store.
Feels nativeFull screen, own icon, fast.
Always currentNo app version to chase.
Works on both platformsiOS and Android from one codebase.

ClassTrack · Install

Add to home screen ✓ available

Runs full screen ✓ yes

Auto-updates ✓ always current

App store submission ⚑ not required

One tap · no store, no download

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Platform

Ratings

Rate courses, instructors or services on a defined scale, so feedback is comparable rather than a pile of free text.

Defined scaleComparable answers, not just comments.
AggregatedAverages that mean something.
Trends over timeSee whether change helped.
Optional commentsNumbers plus the reason behind them.

ClassTrack · Ratings

4.6~~Course average~~

4.8~~Instructor~~

312~~Ratings~~

+0.3~~vs last term~~

Comparable across courses and terms

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Platform

Short Links

Short, branded links for posters, SMS and social — trackable, so you know which channel actually brought people in.

Short & brandedFits on a poster or in an SMS.
Click trackingSee which channel worked.
RedirectablePoint an existing link somewhere new.
On your domainNot a third-party shortener.

ClassTrack · Short links

LinkTargetClicks

/applyApplication form1,284

/open-dayEvent page642

/feesFee schedule318

On your own domain · click-tracked

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Platform

FAQ

A maintained set of answers to the questions your office fields daily, so students self-serve and staff handle the ones that genuinely need a person.

Grouped by topicFindable, not a wall of text.
SearchableStudents find the answer themselves.
Maintained by staffUpdated when policy changes.
Cuts repeat questionsThe routine ones stop arriving.

ClassTrack · FAQ

How do I pay in instalments? 482 views

When do results come out? 361 views

How do I get a transcript? 298 views

Self-service answers · fewer repeat tickets

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Platform

Help Centre

Contextual help inside the platform, so a member of staff stuck on a screen gets the answer on that screen rather than hunting for a manual.

In contextHelp on the page where it is needed.
SearchableFind the article without knowing its title.
Your proceduresNot just generic product docs.
Reduces training loadNew staff get unstuck by themselves.

ClassTrack · Help

Taking attendance Article

Issuing a letter package Article

Setting up a fee schedule Article

Running a report Article

Contextual · includes your own procedures

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Platform

Guided Tours

Step-by-step tours for first-time users, so a new instructor or admin learns the screen by using it rather than reading about it.

Step by stepWalked through the real screen.
Per roleAn instructor’s tour is not an admin’s.
Skippable & repeatableTake it when you need it.
Cuts onboarding timeLess hand-holding from your team.

ClassTrack · Tour — Instructor

Find your classes ✓ step 1

Take roll-call ✓ step 2

Mark an assignment ✓ step 3

Publish results ✓ step 4

Per role · skippable and repeatable

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Platform

Tutorials

Recorded walkthroughs for the things staff do once a term and forget — so the answer is a two-minute video rather than a call to your admin.

Task-focusedOne job per video.
Available on demandWatched when needed, not at induction.
Covers rare tasksThe ones people genuinely forget.
Reduces support loadFewer repeat questions to your team.

ClassTrack · Tutorials

Issuing end-of-term results

Taking attendance2:10

Running a report3:40

Issuing certificates1:55

On demand · one task per video

Not quite how your college works? We customise every module to your academic needs — tell us your process and we shape it around you.

Every department,supported.

Run the whole college on one screen.

Built for everyone on campus

Agents

Staff

Students

Teachers & Instructors

Admins & Owners

Forms that check themselves

Group by intake, run by cohort

A complete Learning Hub, built in

Grades in seconds, not weekends

An AI assistant for students — and a co-pilot for teachers

AI Assistant

AI Teacher Assistant

Every module your college could need.

Academic

Communication

Finance

Content

People

Integrations

Platform

Every department,
supported.